Change of Functional Use of Non-Residential Premises

Functional use of non-residential premises

Functional use is the permitted way in which non-residential premises may be used. Approval is sought from the local self-government authority at the location of the property.

Actions

• technical inventory and preparation of a technical passport;

• approval of the functional use by the competent local authority;

• where applicable, documentation relating to the infrastructure contribution;

• registration of rights to the premises.

Documents

• application;

• passport and identification number for an individual;

• state-registration document for an individual entrepreneur or legal entity;

• title documents for the non-residential premises or building;

• photographs of the property;

• technical-inventory materials, where available;

• floor plan identifying the premises for a planned project;

• land lease agreement or land ownership act for construction customers;

• positive comprehensive state-expert conclusion on the project where.

If the existing documentation states a functional use that is incompatible with the intended business, the source describes reconstruction or re-equipment followed by a change of functional use. If no specific functional use is stated, The premises are of “free use”.

Permit or Notification for Construction Works in Ukraine

What changed in 2026

Cabinet of Ministers Resolution No. 527 updated a number of procedures concerning town-planning documentation and permitting in 2026, including electronic appeal mechanisms during martial law.

forms of authority to begin works

Under the Law of Ukraine “On Regulation of Town-Planning Activity”, construction works could begin after the customer held the required land right and completed the procedure applicable to the category of the project:

• notification of commencement for projects constructed on the basis of a building passport;

• registration of a declaration of commencement for category I–III projects;

• permit for construction works for category IV–V projects.

This historical category-based framework is reproduced and is not externally reconciled.

Information about the project

The source asks for the project address and name, design and actual area, a description of the works, details of reconstruction such as a new entrance or extension, ownership information and, where possible, photographs of the project.

Notification route

For an individual residential, garden or dacha house not higher than two storeys and up to 300 square metres, together with the specified household buildings, structures and garages, the customer submits or sends the notification no later than one calendar day before construction starts.

If the inspection identifies false information allowing the project to be treated as unauthorised construction, registration of the notification may be cancelled.

Declaration route

The customer submits two copies of the declaration personally, by registered post with an inventory of enclosures or through the electronic construction procedure. One registered copy is returned and the other remains with the inspection.

The inspection checks completeness and enters the declaration in the unified register within five working days after receipt. Under the category system, construction and connection to engineering networks without a registered declaration are prohibited for category I–III projects.

If the declaration is not registered or returned within the prescribed period, the applicant obtains the right to perform construction works on the eleventh working day after the day by which registration or return should have occurred, and the declaration is treated as registered.

Registration may be cancelled if false information in the registered declaration shows that the project should be treated as unauthorised construction.

Permit route

The construction permit is issued free of charge by the architectural and construction inspection at the location of the project. The application may be filed personally or sent by registered post with an inventory of enclosures.

The following supporting documents:

• copy of the land-title document or superficies agreement;

• construction project documentation;

• for reconstruction, restoration or capital repair, evidence of ownership of the building or the owner's written consent;

• copy of the construction licence where required;

• documents appointing persons responsible for construction works;

• documents appointing persons responsible for design and technical supervision;

• qualification certificates where required.

The inspection decides whether to issue or refuse the permit within 10 working days after registration of the application.

Common supporting documents

Depending on the route, the source additionally lists the customer's passport and identification number, EDRPOU information for a legal entity, land-title documents, building passport, project, details of technical supervision, town-planning conditions and restrictions, building ownership/consent documents and the appropriate notification, declaration or permit form.

Notifications after the right to build arises

The customer must, inform the local state administration or local self-government body and the fire and technogenic-safety authorities within seven calendar days after notification, declaration registration or permit issue.

If the customer or persons responsible for technical supervision change, the architectural and construction authority must be notified within three working days. A change of general contractor or contractor is notified by letter. Further works without the required notice are prohibited.

The notification, declaration and permit procedures described there are registered or issued free of charge by the architectural and construction authorities.

Commissioning of Completed Construction Projects in Ukraine

Commissioning as the final construction stage

Commissioning is the final stage of construction, reconstruction or restoration and states that the form of acceptance depends on the project category used in the source.

• for category I–III projects and projects built on the basis of a building passport, registration of a declaration of readiness for operation;

• for category IV–V projects, issue of a certificate on the basis of an act of readiness.

This category-based description is preserved from the source without external updating.

Project information

The source refers to the project address and name, design and actual area, nature of the works or reconstruction, details of entrances or extensions, information about ownership and, where possible, photographs of the project.

Declaration of readiness

The source cites Cabinet of Ministers Resolution No. 461 of 13 April 2011 and states that two copies of the declaration are submitted personally, by registered post with an inventory of enclosures or through the source-described electronic procedure. One registered copy is returned to the customer and the second remains with the inspection.

The inspection checks the completeness of the information and registers the declaration within 10 working days after receipt.

Certificate route

The certificate is issued by the inspection that issued the permit for construction works. The customer submits an application and an act of readiness. The act is signed by the customer, general designer, general contractor or contractor and subcontractors and, where the project is insured, the insurer.

Documents accepted through the permit centre at the project's location are transferred to the inspection no later than the next working day.

The inspection begins its conformity check no later than the third working day after registration of the application. The check is stated to last no more than four working days and covers conformity with the project documentation, state building norms, standards and rules.

Based on the check, the inspection decides whether to issue or refuse the certificate within 10 working days from registration of the application.

Consequences of commissioning

Without a registered declaration or certificate, agreements for supply of water, gas, heat and electricity, inclusion of project information in state statistical reporting and registration of property ownership cannot be completed.

Connection of a commissioned project to engineering networks is stated to occur within 10 days after the customer's request to the owners of the relevant infrastructure.

The customer must inform the local authority and the fire and technogenic-safety authorities within seven calendar days after commissioning.

Where funds of individuals or legal entities were raised for construction of a residential building, the completed and connected building must be transferred to the co-owners' association, owner or operating organisation within 120 calendar days after commissioning.

Documents for the declaration route

• customer's passport and identification number or EDRPOU information for a legal entity;

• land-title document, except for the reconstruction/restoration/capital-repair cases;

• building passport where works were based on one;

• construction design where available;

• details of persons carrying out technical supervision;

• general contractor, responsible-person and general-designer information;

• insurance information where the project was insured;

• previously registered construction notification/declaration or other permit documentation;

• notification of changes to data where changes occurred during construction;

• technical and economic indicators based on technical inventory;

• estimated construction cost;

• two copies of the declaration of readiness, signed.

Documents for the certificate route

• identity or EDRPOU information;

• land-title document where required;

• act of readiness for operation;

• construction project;

• technical-supervision information;

• general contractor, responsible-person and general-designer information;

• insurance information where applicable;

• previously issued construction permit and related documents;

• technical and economic indicators and estimated construction cost.

Change of construction customer

If the right to construct is transferred to another customer, the inspection which registered the declaration must be notified within three working days. Further construction without that notification is prohibited.

Legalisation of Replanning or Reconstruction

Legalising alterations

Unauthorised replanning or reconstruction may create problems with disposal of the property and may lead to administrative or, in some circumstances, criminal liability.

Depending on the alterations, There are two principal routes:

• technical inventory followed by preparation of an updated technical passport; or

• the full reconstruction route: project documentation, notification of commencement of works, technical passport, declaration of readiness for operation and registration of the resulting property right.

Documents

• customer's passport and identification number;

• EDRPOU information for a legal entity;

• the project under which the replanning was carried out, where available;

• technical passport, where available;

• title document for the property.

The required route depends on the construction works actually carried out. It also states that certain works in multi-apartment buildings are prohibited, including combining a loggia with an apartment by dismantling external walls and moving heating devices onto the loggia; such alterations cannot be legalised.

Legalisation of Unauthorised Construction

Unauthorised construction

Use of an unauthorised construction project may give rise to administrative liability and disposal by sale, gift, lease or inheritance is not possible until the property has been properly documented.

A court judgment recognising ownership does not, by itself, complete the process: a completed project must also be accepted into operation and the property right must be registered.

legalisation route

Depending on the project, the source lists the same steps as for lawful new construction:

• building passport or town-planning conditions and restrictions;

• project documentation;

• notification, declaration or permit for construction works as applicable under the applicable framework;

• technical inventory and technical passport;

• commissioning;

• where, infrastructure-contribution documentation and an address decision;

• state registration of the property right.

Simplified route for older residential houses

For residential houses up to 300 square metres constructed before August 1992 a simplified procedure may apply. It explains that before 1992 Ukrainian law did not require compulsory commissioning of private houses and identifies technical inventory, technical passport, address assignment and ownership registration as the required steps.

Information and documents

• customer's passport and identification number;

• EDRPOU information for a legal entity;

• land-title document;

• construction design and permit documentation, where available;

• property address, name/description, area and, where possible, photographs.

Permit for Outdoor Advertising

What changed in 2026

From 2025 the martial-law business declaration no longer substitutes for an outdoor-advertising permit. It cites Cabinet of Ministers Resolution No. 288 as changing the declaration regime and giving earlier declarations only a transitional period of validity.

Outdoor advertising permit

Under the Law of Ukraine “On Advertising”, outdoor advertising includes advertising placed on temporary or permanent structures in open areas, on the external surfaces of buildings and structures, on street equipment and above roadways.

Within populated areas, outdoor advertising is placed on the basis of permits from local self-government; outside populated areas permits are issued by regional state administrations.

Advertising installed without the required permit is unlawful and subject to removal.

Placement requirements

• observe safety requirements and preserve visibility of traffic signs, traffic lights, junctions, crossings and stops;

• lighting must not dazzle road users or illuminate residential apartments;

• supports along the carriageway must have the stated road marking up to two metres above ground;

• the lower edge of advertising placed over a carriageway must be at least five metres above the road surface;

• placement on pedestrian paths and alleys is prohibited.

Application and approvals

The source lists an application accompanied by a photograph and computer layout of the proposed site of at least 6 × 9 cm, a design sketch with structural solution and registration documents of the applicant. It identifies Kyivreklama, Kyiv city advertising, town-planning and architecture, cultural-heritage, improvement and traffic authorities and the relevant property owner as participants in the approval process depending on location.

The permit is issued for five years unless a shorter period is specified in the application.

Additional source rules

Information signs up to one square metre stating the business name and operating hours and placed on the facade of the occupied building are described as not requiring approval or an advertising permit. Outdoor advertising on property requires the consent of the owner or authorised body.

Documents

• permit application;

• photograph and computer layout of the proposed location;

• customer's passport and identification number where applicable;

• advertising-device sketch with structural solution and source-described designer documentation;

• EDRPOU information;

• 1:500 topographic and geodetic survey for ground structures.